Whether you’re just starting out or you’ve been in business for years, systems (and updating them) are crucial to help your business run smoothly.
Some entrepreneurs avoid system building because they feel like it’s too challenging, time-consuming or confusing. However, there are many benefits to building strong systems for your business.
10 advantages of systemising your business
1. Frees up time
Although setting up systems can take time at first, good processes save you time once they’re implemented. With systems, you’ll automate as many tasks as you can and delegate other tasks when possible so that there’s less for you to worry about. Doing this with all the critical parts of your business – sales, marketing, hiring, and customer service for example – will save you many hours in the long term.
2. Focus on high-level tasks
CEOs lead companies because they have a special set of skills and abilities. As a leader, your vision, tenacity, and attitude are what propel the company forward. If you’re focusing on small tasks that don’t make a difference, you won’t have sufficient time or energy to focus on the high-level items that need a CEO’s attention. Systems allow you to spend resources on tasks that make a real difference.
3. Expand your business more quickly
Systems are the only path toward growth. Since processes allow you to focus on high-level tasks that drive value, your business can grow more quickly when you aren’t scrambling to manage everything on your own. You can also apply systems to your marketing and sales to achieve consistent growth.
4. Train your team to be more accountable
When your team works within a framework, they’ll know exactly what’s expected of them and when. There won’t be room for excuses or poor performance. With the right systems in place and team training around those processes, you’ll feel assured that your team will perform their best.
5. Cost savings
Once systems are deployed, they’ll save you time and money. For example, employees will know exactly how to resolve most customer inquiries instead of having to search for answers, and your accountant will have all the information they need to work on your financials each month without needing to search for missing documents. The organisation will create ongoing benefits for you and your team, which adds to your bottom line.
6. Duplication
Good systems are replicable, meaning you can use them in all sorts of different situations. This means that instead of having to build a system 10 times, you can usually build one robust solution that applies to a variety of situations. Duplicating processes will save you time, money, and energy.
7. Put on autopilot
We all dream of having a personal assistant who could take care of all the tasks we don’t want to touch. In a sense, systems are like an assistant that’s at your beck and call. Well-developed, automated processes can handle most of the tasks that you don’t want to touch so that you can focus on projects that you enjoy doing.
8. Attract quality clients
Clients want to work with companies that are organised, deadline-driven, and responsive. The right systems allow you to consistently deliver a great experience that customers will love. They’ll come back to you before going to anyone else since they can rely on your strong processes.
9. Differentiate from other businesses
Since clients are attracted to organisation and quality, they won’t want to work with your competitors that aren’t systems-oriented. They’ll quickly notice the lack of responsiveness and direction that comes with a lack of systems. By establishing strong processes, you’ll be superior to your competition.
10. Positive customer experience
The most that any business owner could ask for is satisfied customers. When your customers are satisfied, you’ll feel great knowing that you delivered a top-notch experience. Systems ensure that you can give your best over and over again with the same great results.
Are you ready to systemise your business for success too?
It’s wise to regularly assess your systems to see what’s working well, what needs improvement, and what still needs to be implemented.
It doesn’t matter where you are on your business journey, the thing that needs to be constant are your systems and processes.
Don’t avoid system building because you think it may be too time-consuming or confusing. Download our free business audit checklist to evaluate the health of your business systems here: Self-Audit – Business Systems Checklist to help you grow.
