Perfecting the way these 5 business systems work for your business is the foundation of having a stress-free work life.
There are 5 systems that will become the most important foundation of your business. Making sure that these key areas are running as smoothly as possible can eliminate a lot of unnecessary work and stress.
If you haven’t had a good look at your business systems, then take the time now to go over them. I’ll share with you a few savvy and super simple tricks that will help you get more organised in the office!
“94% of problems in business are systems driven and only 6% are people driven.” – W. Edwards Deming
1. Filing System
You need a good file-naming convention so that you can find your files as easily and quickly as possible. This saves you time and stress. Putting the right structure in place will make sure that you can always find the info you need whenever you need it.
Hot tip: Go paperless! It will save space and stationery resources. It will also make all your files accessible from anywhere and always searchable and traceable.
2. Email System
Your email is a primary tool of the trade for your business. Make sure you implement email management systems that are set up to work efficiently and save you time.
Hot tip: Set up a business email that is consistent with your brand. This will show your professionalism.
3.Collaboration System
It’s a smart idea to do your work on a collaboration drive like Google Drive or Dropbox. If you are working with a team, it can make it a lot easier to collaborate on work if everyone has access to the same system.
Hot tip: Working on live documents will eliminate any confusion in revision control.
4. Communication System
Having a communication platform that is easy to use for all your team members will eliminate time-wasting ‘ping pong’ emails being sent back and forth. Using an app like Slack can speed up communication and allow you to communicate with groups of people all at the same time.
Hot tip: Create different channels in your communication app for clients, team members and more! This will keep all your conversations organised.
5. Operating System
Documenting your operations is an important part of delegating. By documenting your repetitive tasks you can then assign these tasks to other team members. This will save you time, and help you get consistent results. Having clear instructions will cut down the guesswork and any potential rework.
Hot tip: Having a clear operations system will mean your team will not be relying on you for feedback as often, so you can even enjoy a bit of a holiday!
Do you need some help in this area?
If you are feeling stressed about your business or you aren’t sure what you should do next, then book a call with us! We can help you streamline your current project by improving and systematising your business operations. This will eliminate stress in your professional and personal life leaving more room for fun. If you have started reviewing your processes but haven’t enough time to finish it, then let’s have a chat! We can pick up where you left off and finish it for
you.
Is it time to get some real work done?
Our Online Co-working Sessions are helping business owners to get real work done. If you need to carve out time, we meet weekly, every Thursday afternoon at 1pm (Melbourne time), to discuss a particular topic and work on that area of your business together. You will still be able to ask questions and have them answered by an expert. If you would like to join us, it’s free and easy. Just click here and sign up here
